Event Request Form

Event Content Submission Timeline: All event content must be submitted 5 weeks before the event date. This does not include a Save the Date email request. Save the Date emails may be reserved months in advance, but that lead time is separate from the 5-week event content submission window. If you would like to review the Event form process, please click here to watch a useful video that recaps the entire process, and the correct way to complete the form.

"*" indicates required fields

Step 1 of 4

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Use this form to request landing pages and automated emails for events through Cvent.

Please provide the requested information and complete this form in its entirety for accurate processing of your event planning request at least FIVE WEEKS prior to the event invitation send date.

PLEASE NOTE: Our content team will proofread your submission for grammar, spelling, and proper punctuation, but they will not write or change the copy of the invitation. Please be sure you submit exactly what you would like your copy to say. If you would like help writing copy for an event, please submit a request at bc.edu/getitdone.

Event ID

Will you need P&E support for this event?*

Yes

Have you already reserved all email dates you will need for this event?*

Yes

I don’t need an invitation email for this event

When does registration need to be live?*

MM slash DD slash YYYY

IMPORTANT: Before completing this form, please obtain an email ID through the email date request form. This important step ensures the content you submit below is received by our email team and that your email invitation and event page may be completed on time.

Enter the ID from your email date reservation confirmation email*

Event Owner Details

Event Owner*

Phone Number*

Event Owner Email Address*

Who needs to approve event landing page and emails?*

Click the + sign to add more approvers.

Name

Email Address

Department*

Business Unit*

Event Details

Event Title*

Event Type

Is the event Public or Private*

Public

Private

Time Zone*

Start Date*

MM slash DD slash YYYY

Start Time*

Hours

Minutes

AM/PM

End Date*

MM slash DD slash YYYY

End Time*

Hours

Minutes

AM/PM

Registration Close Date*

MM slash DD slash YYYY

Registrant Limit*

Dietary Restrictions*

Cost to Attend – if no cost, please enter 0.00*

Services Needed

Photography

Videography

Live Streaming

Other Services

What other services are required for this event?

Special Attendees or Speakers

Will Father Leahy be attending?*

Online Event Details

Enter URL For Online Event*

Event Venue Details

***If you do not yet know the event venue, please just make note of that in this field. Then let Denise and Brittany know once the venue is confirmed.

Venue Name*

Venue Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Audience Details

Registration Goal for this Event*

List Requests

IMPORTANT: Fill out the box below with your criteria for this audience and it will be sent to reporting.
If you have already requested a list for this event please put the Job ID below.
*** If you are pulling your own custom list, it must be submitted to Brittany Jokela at least one business day before the invitation goes out or the send may be delayed.

Audience Criteria or List Job ID

Landing Page

If external registration, enter URL

Event Landing Page Copy*

Please write and format your description as you would like it to appear on the event webpage. *** If you do not yet have final event landing page copy, please submit the draft copy, and indicate that this is a draft format.
***Please include dress code description if applicable.

Event Image to appear on Landing Page Image and Email Invitation*

Drop files here or

Accepted file types: jpg, gif, png, pdf, jpeg, Max. file size: 500 MB.

Include in Weekly Regional Event Digest?

Geographic Tags*

Hold down Ctrl and select all tags that apply. *** For online events, please select every region.

Event Email Details

Select other emails needed for this event.

*** If you do not yet have final invitation, reminder, event registrant reminder email copy, please submit the draft copy, and indicate that this is a draft format.

Invitation

Invitation Reminder

Event Registrant Reminder

Sender Profile Details*

The From Name MUST contain the words Boston College. So if it is from a specific person, we will add “,Boston College” after the name.
SFMC requires “The From Email Address” to end with @alumni.bc.edu. For example (bcaa@alumni.bc.edu, or darlingn@alumni.bc.edu)

Customize The Confirmation Email*

This email is sent to invitees when they register. Below is what will appear if you do not fill out this field. Your registration for [EVENT NAME] has been confirmed. Please save this email for future reference [ALL REGISTRATION DETAILS]

Do you want an event reminder email?*

Yes

Invitation Email

Approved Invitation Send Date*

Please make sure this date matches the date for this invitation on the email broadcast calendar.

MM slash DD slash YYYY

Subject Line for Invitation*

Invitation Email Copy*

Invitation Reminder Email

Subject Line for Invitation Reminder*

Approved date to send Invitation reminder*

MM slash DD slash YYYY

Invitation Reminder Email Copy*

Please enter and format the copy for the “Event Invitation Reminder” email.

Event Registration Reminder Email

Subject Line for Event Registrant Reminder Email*

Approved date to Send Event Registrant Reminder Email*

MM slash DD slash YYYY

Event Registrant Reminder Email*

Please enter and format the copy for the “Event Reminder” email.

One-Hour Prior Reminder Email

Subject Line for the One-Hour Prior Reminder Email

One-Hour Prior Reminder Copy

Please enter and format the copy for the “One-Hour Prior Reminder Email”

Additional Event Details Email

Subject Line for the Additional Event Details Email

Additional Event Details Email Copy

Please enter and format the copy for the “Additional Event Details Email”

Additional Details

Additional Event Details

***If any additional emails are needed more than listed above please list send dates and email codes here. Insert any additional details relevant to this event that is not covered above. Limit 100 words. For example: Will you need additional fields on the registration page? Sample Question: Do you have any questions for the speaker? If so, list them below:

Upload Supporting Documents

Drop files here or

Accepted file types: jpg, gif, png, pdf, doc, docx, csv, xls, xlsx, Max. file size: 1 GB.